Major email leaks and other data breaches are all over the news these days. These situations are more than just potentially embarrassing for an organization; the sensitive nature of the data being exposed can also have a drastic financial, personal or professional impact on the individuals whose data is shared, made public or otherwise abused.

Here are some suggestions from our Austin IT managed services team to help you prevent this nightmare from happening to your organization.

 Analyze (and control) access. Assigning different levels of network privileges to specific groups or individuals can ensure that only the most trusted people can view or work with the most sensitive data.

 Get cryptic with email. Email encryption is a must if you're having sensitive conversations or sharing sensitive files. We can set you up with the right encryption tools to protect your email without causing access problems for mission-critical personnel.

 Guard your databases. If you're like most organizations, the bulk of your most valuable data is stored in database files. Encrypting these files can help, but you'll also want to monitor database access and actions. For example, you could set alerts or denials for actions such as copying or altering critical data.

 Watch those endpoints. Media sharing and storage is a snap in today's world of thumb drives, pods, pads and notebooks – and that means it's easy for unauthorized personnel (or even authorized personnel) to swipe emails or files that don't belong in their possession. Our team can help you set up endpoint protection options and practices to control this form of data access.

 Play it safe by calling Gravity Systems for help. We can set up your technology with the necessary IRM (Information Rights Management) settings and other security measures to keep you from spilling the beans!

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